Minutes of the Parish Council meeting held on Wednesday 27th February 2008 at the Resource Centre at 1900

08.02.01 Present: Cllrs. Neilson/Cowan/Wadley/Pellitt/Christey/Baldwin/W Hansell and Clerk
Guests: Bob Halls, PC Sadler, District Cllrs. Jones/Record and 11 parishioners

08.02.02 Apologies: Cllrs. Williams (personal), Jones (holiday), Ovenden (Hospital) and R Hansell (personal)

08.02.03 Approve & Sign Minutes: Resolved that the January 2008 and Finance/ Planning/Recreation & Amenities February 2008 Minutes are an accurate record with the insertion of Medical against Cllr. R Hansell’s absence from the RAP meeting.

08.02.04 Register of Financial & Other Interests and Declaration of Interests: None

08.02.05 Matters Arising: Cllr. W Hansell reported to the meeting that the Youth Club are doing well and she understands that there may be an additional night for the club meetings. Cllr. W Hansell also informed the meeting that the Mini market is held every 3rd Saturday at 1000 – 1200.
Meeting adjourned
08.02.06 PACT/Police & Community Warden reports: PC Sadler reported to the meeting that there had been an attempted break in at the Sports pavilion and also at the Club in Elvington, a spate of minor damage had also occurred. Complaints have been received about disorder at Eythorne roundabout and a youth had recently been given an £80 disorder ticked. There has also been an upturn in motorbikes and a Section 59 had recently been issued to one rider. PC Sadler also reported that complaints were being received about speeding in Eythorne and he had carried out speed checks along with colleagues and 8 people had been stopped. Particular areas appeared to be The Street, Sandwich Road and Coldred Road. The 30mph interactive sign was also raised and that it didn’t appear to be working properly and the Clerk to contact KHS again and also to ask if 30mph signs etc. could be put along Adelaide Road.
Bob Halls informed meeting that he had very little to report but he was finding alcohol bottles in all the Play areas and he has reported this to the Community Safety Office. Bob Halls was asked if the alcohol was coming from the local shops and he replied that he didn’t think this was the case.

08.02.07 District Councillors reports: Cllr. Lloyd Jones reported on the letter sent out by the Monitoring Officer regarding the changes to the Code of Conduct and that some PC’s had got upset about the letter. Cllr. Lloyd Jones informed meeting that he was still dealing with the issue of the back path at Mrs Ashcroft’s property and that he had pointed out to DDC that it was on their land. Parishioners had raised concerns to him that the Concessionary bus passes didn’t start until 0930 but the local bus was just before this time and therefore parishioners from the villages had to pay the full fare. Clerk to write to Stagecoach re: changing bus times etc. Cllr. Lloyd Jones also reported to the meeting that Mr Walton at DDC is now dealing with the Miners Statue and the seaman’s statue relocation. Pressure from the mining community is for the miner’s statue to be moved to a local area and a parishioner informed the meeting that the committee wished it to go on the Miners Way. Cllr. Lloyd Jones reported that the seaman’s statue will be sited in front of the Gateway flats at Dover. Cllr. Lloyd Jones has also looked at the new skate park at Dover and was surprised how small it was and he felt that the youths who had attended January’s meeting came across very well and he was impressed with them and thought that they could do a GCSE project on this. Cllr. W Hansell asked Cllr. Lloyd Jones if it was worth the PC contacting Stagecoach and the PCT regarding the bus timetables and Cllr. Lloyd Jones thought this was a good idea. Cllr. Baldwin asked why DDC can’t change the concessionary fare times.
Cllr. Record informed the meeting that she had also spoken to several people about the buses and the timetables and thought it was a good idea to write to the PCT. Cllr. Record informed meeting that she is moving from the Dover North forum to the Dover West forum. Cllr. Record reported that the application for Tresor is due to be heard at the 13th March meeting. Stagecoach are also doing an anytime scheme where youngsters can pay £50 and they can travel at anytime during the day.

08.02.08 County Councillor’s report: No report
Meeting reconvened

08.02.09 Unconfirmed Minutes – displayed on website: Cllr. Cowan informed meeting that he had sent an email out on displaying unconfirmed minutes and he supported this as it gives Cllrs. a chance to take action on items. Resolved that the Clerk display unconfirmed minutes on the website/notice boards as soon as possible.

08.02.10 Proposal for new Multi use Skate ramp at Elvington Playing Field: Resolved that the Parish Council support the proposal for a new Multi use Skate ramp at Elvington Playing field and that Cllrs. Wadley, Nielson and Pellitt are the Parish Council’s representatives.

08.02.11 Training books/budget: Defer until next meeting. Cllr. Cowan asked if a decision could be made on who attends the Training day so that places can be booked and Resolved that Cllrs. Pellitt/R Hansell attend.

08.02.12 Financial transaction process: Defer until next meeting

08.02.13 Report on Forum meeting item: Cllr. Cowan read out extracts from the draft Forum meeting minutes regarding possible changes in Elvington and a discussion took place on this and he was concerned that it had been said that all Cllrs. were from Eythorne and he stated that the Cllrs did represent all parishioners. Cllr. W Hansell said that she felt it was public perception.
Adjourn meeting for 5 minutes
Parishioners stated that they were concerned that for 2 years high risk areas at the Play area hadn’t been dealt with and that the Bus Shelter hadn’t been repaired or the dog bin replaced but the Bus Shelter in Eythorne was repaired immediately. Cllr. Nielson informed meeting that Elvington people came into the shop and had never made any comments to him and that the replacing of the windows at the Bus Shelter could be looked into. Cllr. Baldwin stated that there was a difference between storm damage and vandalism and Cllr. Wadley informed meeting that previously the PC had agreed that they would not keep repairing vandalised items. It was agreed that the PC will look at the Bus Shelter and the dog bin at Elvington.

Meeting reconvened
08.02.14 Report on meeting re: A2 gap closure and support of 30mph restriction for Cox Hill: Clerk read out letter from Cllr. Williams that she had personally sent to the Highways Agency and also emails received from Shepherdswell PC regarding support on a 30mph restriction at Cox Hill. Cllr W Hansell said that there were two separate issues to discuss. Resolved that the PC support the 30mph restriction at Cox Hill and that there is not enough information on the A2 Gap closure to make a decision.

08.02.15 Committee reports:

1) Finance Cllr. Cowan informed meeting that expenditure for the month had been emergency repair work to the Bus Shelter at Eythorne and that the PC are on track with the budget. Cllr. Cowan also informed the meeting that the Oral Hearing brought by Mr Armitt at the High Court in London had been heard today and this had failed and that the previous decision stood and it is hoped that the PC will have reimbursement of costs shortly.

2) Planning/Recreation & Amenities: Cllr. Pellitt reported on the planning application at 21 Adelaide Road and apologised to Mr Rogers for the error made regarding this application and that the PC had informed DDC of their change of response and had now objected to it.
Cllr. Pellitt informed meeting that regarding the LDF the PC cannot formulate a response until the questions are received but the PC will need volunteers to disseminate information. The RAP meeting on the 14th April could be turned into a Public meeting. Cllr. W Hansell asked if the meeting could not be in March and Cllr. Cowan informed meeting that the consultation didn’t start until the 25th March 2008. Cllr. W Hansell asked if the Finance meeting scheduled for the 7th April could not be swapped and Cllr. Cowan agreed that this would give the PC time to look at the consultation document. Clerk to ask DDC if PC and TC’s will get the documents before the public and could the PC have a copy of the questions to be asked. Clerk to put notice up on the Notice boards/website and also in the Community Magazine informing parishioners of this meeting.

08.02.16 Finance: Resolved that cheques are drawn and signed for the following:

HM Revenue - PAYE 494.35 Mr Thomson - Salary 35.10
Mrs Gower – Salary 867.55 Eythorne Builders – Maintenance 480.00
Beachcroft – legal fees 797.80 Mrs Gower – Broadband + Virus fee 50.64
KALC – Training day 129.24 Impact Office – Stationery 27.52
Mrs Gower – SLCC membership 129.00

08.02.17 Correspondence: No items requested by Cllrs. to discuss all other correspondence noted

08.02.17 Any Other Business: Cllr. Christey asked if the vandalised phone box at Green Lane could be repaired. Clerk to contact BT
Cllr. Cowan informed meeting that there were no agenda items for next week’s Finance meeting and did everyone agree to not holding this meeting. Resolved that the meeting be cancelled.
Close of formal business at 2040
08.02.18 Public Question time:
• Parishioner raised the issue of Falconsview Meadow and that no action appeared to be taken.
• Parishioner asked for clarification on volunteers to help with LDF
• Parishioner informed meeting that a Miners wheel is being erected at the Community centre
• Parishioner asked what the position on the footpath/café is and Clerk informed meeting that Denise Roffey had confirmed this was being dealt with in conjunction with a colleague.
• Parishioner informed meeting that a grant application had gone to Pfizer to help with clearing the Sweetbriar Lane/old allotment area
• Parishioner informed meeting that a meeting on 27th March 2008 at 1000 at Community centre is being held so people can be told what is going on with the new Children’s Centre.
Meeting closed at 2045

Minutes of the Planning/Recreation & Amenities meeting held on Monday 10th March 2008 at the Resource Centre at 1915

08.03 RAP Present: Cllrs. Pellitt/Cowan/Nielson/Wadley/Jones/Christey/W Hansell
Clerk and 1 parishioner

08.03 RAP Apologies: Given but not taken at meeting – Cllr. Williams (personal), Cllr. Baldwin (ill), Cllr. Ovenden (ill), Cllr R Hansell (ill)

08.03 RAP Planning Applications:
1) R H Ovenden Ltd – Pike Road – Commercial wood recycling operation. Cllr. Pellitt informed meeting that he had possible concerns over the noise emissions from the Shredder and had asked the Clerk to contact KCC requesting information on the noise emissions; Clerk had not received a reply. Cllr. Jones raised his concern over an increase in HGV movement over what was already an unsuitable road for the amount of traffic. Cllr. Hansell raised the possibility of the road improvement that had been discussed in 2007 and Clerk informed her that this had been a phone conversation between Cllr. Cowan and KCC, Cllr. Cowan to look on the external hard drive for information relating to who it was at KCC that he had the conversation with. Committee agreed that they had no objections but to raise their concern over the road condition.
2) 37 Adelaide Road – Part retrospective for the erection of two storey side and rear extension and front porch. Committee looked at the plans submitted and had no objections.
3) 15 Green Acres – Conversion of garage to habitable room. Committee looked at the plans submitted and had no objections.
4) Old Church Farmhouse, Barfrestone – Remove dead branches and 40% crown reduction to one lime tree. No objections.

08.03 RAP Any planning issues held over from the previous planning meeting: Clerk reported that work had been going on at Tresor and DDC had been contacted who had instructed the owners to stop work until the matter was resolved.

08.03 RAP Any planning issues referred to the Committee from the last full Council meeting: None

08.03 RAP Any urgent planning issues that have been reported to the Clerk since the previous meeting: None

08.03 RAP Any issues raised by parishioners that may have planning implications major or otherwise: A parishioner informed the meeting that it had been reported that footings had gone in at the Old Rectory and asked if there were any plans. Cllr. Pellitt to look at this and report back to Clerk who can then contact DDC if necessary.

08.03 RAP Any planning business not covered by those above: Cllr. Wadley reported that the Barfrestone Road was badly potholed.

08.03 RAP Any Recreation & Amenities issues held over from the previous RAP meeting: Clerk raised the issue of Cllr. R Hansell contacting Garrick Shelters to recover the monies for the damaged Bus Shelter. Cllr. W Hansell reported that she didn’t know what progress had been made on this.

08.03 RAP Any Recreation & Amenities issues referred to the Committee from the last full Council meeting: Cllr. Cowan raised the Bus Shelter at St Johns Road and that it had been referred to the Committee for a decision on whether to repair this or not as the previous Council’s policy was not to repair vandalised equipment. Cllr. Nielson reported that a Mr Muscat had contacted him and the Clerk and was to write a letter. Clerk read out quote received from Cliftonville Glass for replacing the polycarbonate windows. It was agreed by the Committee that the Council policy would be to discuss each item and make a decision on its merit. A discussion took place on various options for filling in the windows and Clerk to seek advice from DDC and obtain further quotes for referral to Finance and full PC. The purchase of a new dog bin for Elvington was also discussed and Clerk to contact Bob Halls.

08.03 RAP Any urgent Recreation & Amenities issues that have been reported to the Clerk since the previous meeting: Cllr. Jones informed the meeting that the Clerk and he had been dealing with the PROW Officer on several outstanding issues. Cllr. Wadley informed the meeting that a date had been set for a committee meeting on the proposed Multi Use Skate Ramp.

08.03 RAP Any issues raised by parishioners that may have implications major or otherwise, applicable to the Committee: None

08.03 RAP Any Recreation & Amenities business not covered by those above: Cllr. Wadley reported that the new shop at Elvington was a flower shop and Cllr. Jones asked if there was any news on the planning application for 21 Adelaide Road, Cllr. Pellitt reported that the application had been refused.

Meeting closed at 2010